Figure Submission FAQ for Authors
- Why do you frequently redraw the artwork for the journals?
- What are your journal style guidelines? Can you provide some figure style assistance?
- What is the maximum number of figures and figure panels I can submit with my article?
- What is the maximum print space allotted for each figure?
- Can I submit artwork for consideration for the Gastro or CGH covers?
- Is it OK to reproduce figures from previously published articles?
- We are the authors of the original article and have the original graph(s). Can they be reproduced from the originals without going to the publisher?
- Which figure file formats do you accept, and why?
- Why do you ask authors to upload each figure separately?
- I am not paying the charges for color figures. Is it OK to upload color figures anyway?
- Why do you require CMYK instead of RGB format?
- What is the difference between raster and vector? How does this apply to my figures?
- How can I determine if my images are of sufficient quality for publication?
- You have asked me for higher quality figures. How do I improve the quality of my image submission?
- What do we mean when we ask for your "original images?"
- What is the difference between JPEG and TIFF file formats? Which format should I use for my image files?
- How do I convert my PDF file to a high-resolution JPEG or TIFF?
- I created my figures in Microsoft Word, Excel, or PowerPoint, but your instructions state that you do not accept these file formats. Why are Microsoft files problematic for your Graphics staff? What do I do now?
- Can I use an image I downloaded from the Internet?
- I changed the resolution of my file and sent it back to you, but I received another e-mail saying that my image file was still of insufficient resolution. Why did this happen? What else can I do?
- My files are too large to upload. How do I make them smaller?
- Why don't the images in my proof look as good as my original figures?
- Can I submit my figures by mail as hard copies?
- I have done the best I can with my figures; however, I am not very skilled with graphics software. Can you fine-tune my figures for me?
- How can I get help if my question wasnt answered here?
Why do you frequently redraw the artwork for the journals?
All artwork for Gastroenterology and Clinical Gastroenterology and Hepatology (CGH) must adhere to our journal style guidelines. When we receive your submission, our Graphics staff will assess and sometimes modify your figures. Although we request that all figures be sent to us correctly formatted, we make all final changes in-house to facilitate production. The most common changes we make to figures include the following: re-sizing images, reinforcing of faint/thin lines or fonts that may be difficult for the reader to see in print, re-arranging figure plates for better use of page space, correcting text according to AMA style, sizing fonts for consistency, and removing hatch marks within graphs.
You will have an opportunity to review any modifications to the redrawn figures during the proof stage, and you will be able to submit your comments before publication.
What are your journal style guidelines? Can you provide some figure style assistance?
We use the following guidelines for creating and modifying the graphs for Gastroenterology and CGH:
Arial is the preferred font for Gastroenterology and CGH figures. However, if you cannot use Arial, you must substitute another sans-serif font such as Helvetica. Serif fonts are not acceptable. (Serif fonts are a style of typefaces which have serifs, or small, extra strokes that adorn each character. Sans-serif fonts lack these extra embellishments; they are cleaner, simpler fonts, created from uniformly-weighted lines.)
Examples of serif fonts:
Examples of sans-serif fonts:
Symbol font may be used for special characters, and Courier may be used for sequence alignments.
Please use sentence-style capitalization within figures. Capitalize the first word of each figure axis, figure key label, figure title, etc.; subsequent words should be lower case. Single-word labels should all be capitalized.
Fonts should be 6 points or larger, but the largest font should not exceed 13 points (the only exception being 16-point panel labels [A, B, C]). Font styles and sizes should be consistent throughout your figures. All fonts must be legible at actual print size.
P values (probability) are capital and italicized, with no zero before the decimal (for example, P < .01).
r values (bivariate correlation coefficient) are lowercase.
R values (multivariate correlation coefficient) are capital.
Gel electrophoresis labels:
Protein molecular weight or DNA marker sizes must be indicated on all figure panels showing gel electrophoresis.
Graphs should not include hatches or other patterns. Instead, choose colors or shades of gray with enough contrast to stand out and make clear the meaning of the graph. Graph bars should be delineated with grays that differ by at least 20% in value. Graph lines should be .75—1.0 line weight. Please do not submit 3-D style graphs.
Larger X and Y axis labels should be bold Arial. Axis numbers should be slightly smaller, using regular Arial. Use only X and Y axis lines, when appropriate. Avoid the use of complete boxes to enclose graphs. Use tick marks for only the major axis labels; smaller tick marks should be left off.
Figure keys and figure legends:
Figure keys must be included within the figure, not the legend. Figures legends should be saved as part of the main text, not within the figures.
Color and grayscale:
Keep in mind that figures might be photocopied by readers. Also, individuals who are color-blind should be able to understand the meaning of your figures. Therefore, please avoid the combination of red and green. Make sure that lines, colors, and symbols are easy to read by using high contrast, easily distinguishable dotted lines. Additional information regarding use of color in figures can be found here: http://jfly.iam.u-tokyo.ac.jp/color/.
Avoid unnecessary spacing within your figure layout. In addition, avoid using unnecessary boxes (especially with heavy lines) to enclose graphs or images. This will ensure that your images and text conform to our journal style, and are as large and readable as possible.
Each panel of a multi-part figure must be labeled with a bold, capital, 16-point letter (A, B, C). Whenever possible, do not place this letter over other text or images.
Our journal columns are as follows: 1 column = approximately 85 mm, 1.5 columns = approximately 133 mm, 2 columns = approximately 174 mm. Your figures should print at one of these sizes, and still be readable and high quality.
What is the maximum number of figures and figure panels I can submit with my article?
This varies by journal, and by the type of article you are submitting. Please reference the
Instructions to Authors (for CGH: http://www.cghjournal.org/authorinfo and for Gastro: http://www.gastrojournal.org/authorinfo) for this information. Also please note that any figures in excess of the section limits may be moved to the online supplemental materials.
What is the maximum print space allotted for each figure?
Although you are allowed to submit your figures in individual panels, the combined panels of each figure must not exceed one page. Regardless of how many figure panels you submit (please see "What is the maximum number of figures and figure panels I can submit with my article?"), each figure composite must fit the journal page's "content area" of 7 inches (17.78 cm) wide by 9.33 inches (23.71 cm) high. In addition, the figures must be formatted with a vertical, not horizontal, page setup.
Can I submit artwork for consideration for the Gastro or CGH covers?
Yes. Once your manuscript is accepted for either of our journals, we encourage you to submit a photo or an illustration idea for consideration for that month's cover.
For CGH, email artwork submissions to [email protected]. For Gastro, email artwork submissions to [email protected].
All cover submissions MUST meet the following standards:
• Images do not necessarily need to be one of your manuscript images for publication, but they should relate closely to your manuscript.
○ Photographs must be at least 8.25 inches wide by 7.25 inches tall at 300 pixels per inch.
○ Low-resolution files are acceptable for preview purposes, but you MUST be able to supply high-resolution images upon acceptance of your image.
○ Please submit Jpeg or Tiff file formats only; DO NOT embed your file in a Microsoft application such as Word or PowerPoint.
○ Color or black and white files are acceptable.
○ We reserve the right to crop and otherwise reformat photographs to fit our journal style and graphic standards.
○ Artwork must be original.
○ You may submit low-resolution files for consideration.
○ If your illustration ideas are accepted, we reserve the right to redraw them to conform to our journal style.
• Include a legend consisting of one to two brief sentences describing the image with your cover submission. The legend may appear in our "On the Cover" section of the table of contents should your image be accepted.
• You may submit as many images as you like. There is no charge to submit cover images or to have your work published on the cover.
Any file not complying with these standards will not be accepted. You will be notified if your artwork or photograph was accepted or declined for use on the cover.
Is it OK to reproduce figures from previously published articles?
Yes, we can reproduce the figure(s). However, the author is responsible for determining the copyright holder of the source material and obtaining permission to modify or reproduce the material according to the copyright holders policies. The AGA requests a copy of the permission form or other documentation that permission has been granted. The original source must be cited in the manuscript or figure legend(s).
We are the authors of the original article and have the original graph(s). Can they be reproduced from the originals without going to the publisher?
Although you created the original graph(s), the answer to the above question still applies. In some cases, the copyright may reside with the publisher, if those are the terms of your original copyright agreement. If this is the case, you can send us your figure(s), but we will still require written documentation that permission for republication has been granted.
Which figure file formats do you accept, and why?
Our preferred file formats have been chosen for compatibility with our industry-standard software, resulting in the best print quality and faithful color reproduction. Preferred formats allow us to make the necessary edits consistent with our journal style, and are much less likely to cause significant production delays. Please note that all images must be high resolution, meaning at least 300 pixels per inch (ppi). Low-resolution files (less than 300 ppi) will not be accepted.
Preferred file formats:
• Tagged Image File Format (.tiff or .tif)
• Joint Photographic Expert Group Image File (.jpeg or .jpg) — high quality only
Acceptable but not preferred:
• Adobe Photoshop document (.psd)
• Adobe Illustrator File (.ai) — please embed or outline all fonts
• Adobe Illustrator Encapsulated PostScript file (.eps) — please embed or outline all fonts
• Adobe InDesign (.indd) — please embed or outline all fonts
• Portable Document Format File (.pdf)
• Graphical Interchange File Format (.gif)
• Bitmap Image File (.bmp)
• Targa Graphic (.tga)
• Portable Network Graphic (.png)
• Portable Bitmap Image (.pbm)
• Picture File (.pct or .pict)
• Microsoft Paint Bitmap Image (.msp)
• Paintbrush Bitmap Image File (.pcx)
• X11 Bitmap Graphic (.xbm)
• Microsoft Word Document (.doc)
• Microsoft Excel Spreadsheet (.xls)
• Microsoft PowerPoint Presentation (.ppt)
• Microsoft PowerPoint Open XML Document (.pptx)
• Canvas Image File, Canvas Drawing File, Canvas Image Format (.cnv, .cvi, .cvs, .cvx)
• CorelDRAW Image File (.cdr)
• FreeHand Drawing File (.fh9 or fhd)
• QuarkXPress Document (.qxp)
• Texture File (.tex)
• LaTaX Equation Editor File
• Cricketgraph File
• SigmaPlot File
• ChemDraw File
• DeltaGraph File
• MDL ISIS/Draw File
If you are having trouble converting your images to the proper file format, or if you have questions about the acceptability of a specific file format, please contact us early in the process of creating your figures for assistance.
Why do you ask authors to upload each figure separately?
Multi-part figure plates (A, B, C) can be submitted to us whole. However, separate figures (Figure 1, Figure 2) need to be submitted in separate files to allow our online manuscript submission system, Editorial Manager, to automatically generate a PDF for reviewers to view. In addition, upon acceptance of your manuscript for publication, our publisher needs separate image files for the composition process. Most importantly, submitting separate image files facilitates the submission and peer review process, so you can see faster results. Also, we do not accept many applications that contain multiple figures, such as Microsoft PowerPoint, Word, and Excel.
I am not paying the charges for color figures. Is it OK to upload color figures anyway?
No. It is essential that the reviewers see your images the way you intend to publish them, as information contained in color figures often does not translate well into grayscale images. Figures that are reviewed and accepted in color must be published in color; therefore, if you upload your images in color, we will assume that you are willing to pay the color charges.
If desired, however, figures published in grayscale or black and white can appear in color online.
Please note: we will not convert your images to grayscale for you. If you wish to upload supplemental color images for Web publication, you must upload them separately.
Why do you require CMYK instead of RGB format?
CMYK (cyan, magenta, yellow, and black) is a color format designed for print, which simulates the four-color printing process used by the commercial printers that we use to publish Gastroenterology and CGH. RGB (red, green, and blue) is the color mode used by computer monitors, video screens, digital cameras, and other technologies through which light is emitted. Vibrant colors look great in RGB onscreen (especially fluorescent stains) but your RGB image will experience a color shift when printed, often with unpredictable results. To ensure a better match between your submitted image and the final print, we require all color figures to be submitted in CMYK color mode.
What is the difference between raster and vector? How does this apply to my figures?
Raster images are images created from tiny dots called pixels. Raster files inherently contain a large amount of information, and each pixel is a small but important piece of information in the overall image. Raster images lose quality when they are scaled up and down. When you talk about resolution or pixels per inch, you are describing the qualities of a raster file.
• Advantages: Fine, subtle detail and color.
• Disadvantages: Pixels can be seen when zoomed in on an image; they will look like small steps or jagged blocks. When a raster image is low quality or resolution it is often described as looking pixelated. Raster images cannot be scaled beyond the size were intended to be printed.
• Examples: Photographs (grayscale or full color), x-rays, histology slides, scanned images.
Vector images are described with mathematical coordinates. Vector images tend to have smooth contours, straight crisp lines, and/or text. Since a vector image needs a much smaller amount of data to describe the shapes of the image and/or text, the file size remains very small. However, the same subtle detail and color shading cannot be achieved as compared with pixel images. Vector images, by definition, do not have resolution; they can be scaled to any size without a loss of quality or resolution.
• Advantages: Very small file size, crisp delineation of text and shapes with no blurring effect, ability to scale an image as large as desired and not lose the quality of the lines and image.
• Disadvantages: Limited range of shading and effects
• Examples: Text in Word and PowerPoint documents, graphs and shapes created in Illustrator, charts in Excel, text and lines in PDF format, any graphic element that can be scaled indefinitely without losing quality or sharpness. When you export a shape you created in PowerPoint to a JPEG, you are taking a vector image and changing it into a raster image.
Combination Raster/Vector Images: Most figure plates are a combination of raster and vector image types. These generally involve the placement of a photo or series of photos into a program such as PowerPoint or Illustrator, with subsequent adding of labels or other graphic elements.
• Advantages: Retains the qualities of the photo, but enables easy addition and modification of labels and shapes. Ideal for print.
• Disadvantages: Large file size.
• Examples: JPEG image (raster) placed within PowerPoint, and then labels and arrows (vector) are added; TIFF file (raster) is placed into Adobe Illustrator, and then text and symbols are added (vector); the entire figure plate is then re-exported into a JPEG (raster).
How can I determine if my images are of sufficient quality for publication?
When we assess whether an image is suitable for journal print, we first look at two file attributes: the size and the resolution. Size and resolution are slightly different, although both are important for print.
Resolution is the number of pixels in a given area; this measurement determines the quality of a printed image (the fineness of detail). Resolution is often given as pixels per inch or ppi. For a good quality print, an image should have at least 300 pixels per inch (300 ppi). Sometimes this is also referred to as 300 dots per inch (dpi), although this term is not technically the same as pixels per inch.
Size is the width and height of the final printout (the print size). This attribute is independent of the resolution; a file can print at the correct column width, but can be high or low resolution, depending upon how the image was captured or saved.
You can determine both the size and resolution of a JPEG or TIFF image file within Photoshop. Go to Image > Image Size. In the dialogue box, you will find both the Resolution, and the Print size (the Width and Height), given in whatever units the program has set to the default (these could be percent, inches, centimeters, millimeters picas, points, or columns; you can change this under your Photoshop Preferences menu). Resolution should be at least 300 ppi.
Also in the Image Size dialogue box, you will see that the Width, Height, and Resolution attributes can be linked together or unlinked, by unchecking or checking the Resample Image box. When the size of the image is linked to its resolution (by unchecking the Resample Image), any increase in resolution causes the print size of the image to decrease.
When the size of the image is independent of its resolution (by checking the Resample Image box), the resolution can be increased while keeping the print size consistent. However, this latter case of adding pixels is called upsampling or interpolating, and it can lead to blurry, unusable images. In the case of adding pixels (interpolating), Photoshop essentially takes an educated guess regarding where to add pixels. In other words, the program adds data to the image that doesnt really exist. The end result is technically higher in resolution, but the overall result is a less accurate image. We do not recommend this method. If your images are too small, it is better to send them at their original size for us to evaluate, rather than to upsample them and send us blurry images.
You have asked me for higher quality figures. How do I improve the quality of my image submission?
A new animation created by the AGA's medical illustration team shows authors how they can create high-quality figures for their manuscripts. Authors can learn about our journals' style and better understand how to maximize the visual impact of the figures they create. Watch now!
This depends upon how your original image was captured, which software package was used, and how your image plates were exported or saved.
Your original photo or image capture should be of the best possible quality. If your image is a scanned photo, x-ray, slide, or other transparency, your scanner settings need to be set to the highest possible resolution for output. You may need to re-scan your image if you did not originally use an adequate resolution setting (300 ppi or higher). Likewise, microscope and digital camera settings should be on high-resolution settings. Certain types of images, such as screen capture, are inherently limited in resolution. If your original image was captured at low resolution, we will work with the best you can provide, as we understand it may not be possible to recapture the original image.
Please note: if you are starting with a low-resolution image, adding pixels (upsampling) in Photoshop will not improve your image quality, but will only make a blurry, artificially high-resolution image (please see How can I determine if my images are of sufficient quality for publication?).
When working with simple line graphs that do not include photos or scans, it is best not to embed one Microsoft application into another (for example, Excel graphs in a PowerPoint document). Your best option, if you cannot export directly to a high-resolution JPEG, may be to Save As or use the Print function to create a PDF document, and then open the PDF from within Adobe Photoshop. You can then set the resolution of the Photoshop document in the dialogue box to 300 ppi or higher (please see I created my figures in Microsoft Word, Excel, or PowerPoint, but your instructions state that you do not accept these file formats. What do I do now?).
If you have created figure layouts with photos or graphs in combination with text or other shape elements in a layout program such as Adobe Illustrator or Microsoft PowerPoint, it may just be a matter of using the correct export settings.
You do not need to set up the file resolution of a new PowerPoint or Illustrator file when you create it, but any photo you place in these programs needs to be of sufficient resolution for publication. In addition, you will need to follow the correct instructions for exporting JPEGs and TIFFs from PowerPoint in order to achieve optimal results.
If you are creating a figure layout from a new Photoshop file, make sure you are setting up your file correctly at the outset. To set up a high-resolution blank Photoshop file, open Photoshop, and go to File > New. In the dialogue box, set the Width and Height to a print size that is at least as large as our journal size (1 column = approximately 85 mm, 1.5 columns = approximately 133 mm, 2 columns = approximately 174 mm; column height = approximately 237 mm). The Resolution setting should be 300 ppi or higher. Click OK once your settings are done; you can now place images and text onto this new canvas.
What do we mean when we ask for your "original images?"
A request for your original images refers to your unmodified, un-manipulated figure files in their native file format, not transferred into another software application. (We are looking for the original photograph(s) you took, or the original file(s) you used to create your figure, so we can make any necessary adjustments to conform to our journal style.)
Some examples include:
• Digital photographs or images from an image capture device in their original, unmodified, high-resolution format;
• High-resolution, layered Adobe Photoshop or Illustrator files with editable text (if this was the original format used to create your figures);
• Graphs or charts in their native, editable file format (the software format you used to create them)
Examples of figure files that are NOT considered to be the original version may include:
• Digital images with text or other markings that have been flattened onto the image;
• Any image that has been copied or embedded into a Microsoft application such as Word or PowerPoint to create a figure plate;
• A low-resolution image that has been modified to be technically high in resolution, but unacceptably blurry in appearance (see section on upsampling);
• Prints of images that have been scanned or copied
For more information, please see our list of acceptable software packages.
What is the difference between JPEG and TIFF file formats? Which format should I use for my image files?
JPEG (Joint Photographic Experts Group) and TIFF (Tagged Image File Format) files are both industry standards for color images. JPEG and TIFF are the preferred file formats for sending the figure files to Gastroenterology and CGH for publication. Most software packages can save images in these formats in the Save As or Export dialogue boxes.
JPEG (.jpg or .jpeg) is a lossy file format, meaning that some data is lost each time the file is saved using a file compression setting less than Maximum (thats why a JPEG has a much smaller file size); however, the file is still very high in quality, as long as the Maximum setting is used when saving. In fact, you will generally not notice the difference in quality, particularly in print. JPEG is an excellent file format for very large color images because it compresses the files, while preserving the quality of the image. JPEGs are a great way to transmit files via the Web for journal production, due to their smaller file size. At Gastroenterology and CGH, we work most commonly with JPEGs.
TIFF (.tif or .tiff) is a lossless file format, meaning that it does not compress your image when it is saved. In addition, you are able to keep any layers that you may have created in Photoshop when working on your file. TIFF format is great for an image with fine detail, or when the color is extremely important. However, TIFF files are much larger than JPEGs, and may pose some difficulties for uploading to Editorial Manager. Use this format when smaller file size is not critical, particularly when you plan to make multiple edits to a file, or when you are saving an original backup copy.
How do I convert my PDF file to a high-resolution JPEG or TIFF?
To convert your PDF into an acceptable high-resolution image file, open Adobe Photoshop, and then go to File > Open. Then select your PDF and open it within Photoshop. You will have the opportunity to select the resolution in the next window; set this resolution to ˜350 ppi. Save the file as the desired file type (be sure to choose "Maximum Quality" if you are saving as a JPEG).
I created my figures in Microsoft Word, Excel, or PowerPoint, but your instructions state that you do not accept these file formats. Why are Microsoft files problematic for your Graphics staff? What do I do now?
Placing images within Word documents can introduce artifacts, color shifts, and image deterioration which will adversely affect the final image print. To best assess the image resolution, we need images to be sent in their original (preferably TIFF or JPEG) format. In addition, if you have added fonts or other graphic elements to your photo, these may not display properly when we open the Word document on our computers.
If you used Word to overlay text, arrows, etc, into a composite image plate and you need to export the image, you can try the following: Go to File > Print. Under the Print dialogue box, chose PDF, and save the file as a PDF. From within Adobe Photoshop, go to File > Open, and select the saved PDF file. Set the file resolution to ˜350 ppi, and select Open in the dialogue box. Then save the file as a TIFF or maximum-quality JPEG.
To prepare your Excel graphs for publication, please use the Print function in Excel to create a PDF file of your figures. Then, from inside Adobe Photoshop, go to File > Open. Then select your PDF and open it within Photoshop. You will have the opportunity to select the resolution in the next window; set this resolution to ˜350 ppi. Save the file as an acceptable file type for publication (be sure to choose Maximum Quality if you are saving as a JPEG).
PowerPoint files are particularly problematic for our Graphics staff because fonts and embedded images often do not display correctly. In addition, PowerPoint was meant for screen display in RGB color, and will not produce optimum colors for print.
Therefore, we ask that you send the original source files or figure plates created in approved software (Adobe Photoshop or Illustrator). However, if you have used PowerPoint to create your figures, you must export the images into high-resolution (300 ppi or higher) JPEGs or TIFFs.
In the PowerPoint export dialogue box, the default JPEG resolution is 72 ppi (pixels per inch), which is insufficient quality for print. More recent versions of PowerPoint allow you to change this setting to 300 ppi or higher under the Options menu before saving as a JPEG. However, in earlier versions of PowerPoint, you are not give this option. As a workaround, you may be able to save your PowerPoint document as an intermediate PDF file (Print to PDF under the Print dialogue box, or PDF Maker button), and then open the PDF from within Adobe Photoshop. Upon opening the PDF in Photoshop, you will be given the opportunity to specify the file resolution. Set the resolution at ˜350 ppi, and then save the file as the desired format (JPEG or TIFF).
Please note: Graphics staff may contact you at a later time if we encounter difficulties with figures that have been created in, or exported from, any Microsoft application.
Can I use an image I downloaded from the Internet?
We prefer that you don't. Images taken from the Internet are not ideal for printing because they are often small in size, and are generally very low resolution (around 72 ppi). This resolution works well for screen display and quick download, but it does not produce a high-quality journal print.
I changed the resolution of my file and sent it back to you, but I received another e-mail saying that my image file was still of insufficient resolution. Why did this happen? What else can I do?
This may be because you increased the resolution of the file, but at the same time, reduced the print size. These two file attributes are linked in the Image Size dialogue box in Photoshop (please see How can I determine if my images are of sufficient quality for publication?). If you increase the resolution to 300 ppi but reduce the print size to a very small area, essentially nothing has changed in your file; you have the same number of pixels as when you started.
At this point, we may need to work with your original source files (such as the original figure layouts you created). Please contact us if this is the case, and we can work with you individually to ensure that we have obtained the best possible images for final production.
My files are too large to upload. How do I make them smaller?
If you encounter difficulties trying to upload larger TIFF or Photoshop files to Editorial Manager, you can try the following:
1. Save copies of all original files before you make them smaller!
2. Flatten layers you may have created in your Photoshop document or TIFF files.
3. Crop unnecessary white space around the images.
4. If your images do not include color, change the color mode to Grayscale.
5. Save the final image as a high-resolution, maximum-quality JPEG.
If you are attempting to upload large PDF files, you can convert them to JPEGs first (please see How do I convert my PDF file to a high-resolution JPEG or TIFF?).
For transferring large files, a free online file sharing service such as YouSendIt™ (www.yousendit.com) may be helpful.
You may also FedEx your original image files on CD or DVD to:
4930 Del Ray Avenue
Bethesda, MD 20814-3015
Phone: (301) 941-9781
Why don't the images in my proof look as good as my original figures?
The proof you receive is highly compressed so it can be transmitted easily via the Web. The images included in your proof are primarily for you to determine if the information and layout are correct. They will appear in grayscale, with the word "color" in the margin to mark where color printing will be used. In the final journal print, your photos will retain the same high quality as the files you originally submitted.
Can I submit my figures by mail as hard copies?
Yes, although the processing will take longer, you are welcome to mail hard copies of your figures to our Editorial Office. You will need to submit 2 complete sets of high-quality laser-generated line prints or glossy prints for photographs (either must be at least 300 ppi) in 2 separate envelopes. Please note that figures sent with a manual submission will not be returned to you.
Identify each figure with first authors last name, figure number, and an arrow indicating the top of each figure on a self-adhesive label affixed to the back of each figure. Attach full-page photocopies of each figure to the manuscript. Do not mount multiple-part figures; submit each section individually. However, you may include a written, suggested layout. Accompany photographs of identifiable patients with written permission to publish from the patient.
Hard copy figure submissions should be sent to:
4930 Del Ray Avenue
Bethesda, MD 20814-3015
Phone: (301) 941-9781
I have done the best I can with my figures; however, I am not very skilled with graphics software. Can you fine-tune my figures for me?
Although we will not create your figure plates for you, we can offer assistance if you are experiencing difficulty in setting up, completing, or exporting your figures. Please contact us if you need help beyond the scope of the FAQ (earlier in the process is preferable). For us to better serve you, please save all of your original high-resolution photos and other materials separately from your figure plates, as we may need access to these. In addition, upon acceptance for publication, it is likely that we will redraw some portions of your figures after we receive them (please see Why do you frequently redraw the artwork for the journals?).
Many laboratories and medical centers have a Graphics Department that can offer assistance in creating figure plates or exporting them at the proper resolution and format for publication. If you prefer not to make your own figures, you may wish to take advantage of this resource, if available.
How can I get help if my question wasn't answered here?
Please feel free to contact our Editorial Office for answers to any additional questions. Keep in mind that it is always better to contact us early in the process of creating your figures, when we can be of the greatest assistance.
Phone: (301) 941-9781
Email: [email protected]
Phone: (301) 941-9783
Email: [email protected]